1099 Preparation Services for Small Businesses
1099 preparation services from Ledger & Logic keep your vendor records and W-9s current through the year, so the information is in place when the forms are due, without you having to gather the details in January.
1099 preparation comes as part of an ongoing bookkeeping plan rather than on its own.
Through the year, and at year end
We record each payment against that vendor’s own record as it is made, so the information needed for year-end 1099 preparation is organized in QuickBooks Online as you go.
When January comes, we check your vendor totals against the current filing rules, review the vendors and filing information with you, and prepare and file your 1099s where that service is included in your plan.
If a W-9 is still missing, we will tell you which ones and what is needed, while there is time to sort it out.
Who 1099 preparation helps
You are in the right place if any of these are familiar:
- You pay subcontractors and are not certain which of them need a form
- You would like W-9s collected from applicable vendors
- You would rather not find out in January what is missing
- You pay vendors by check, card and transfer, and the totals sit in different places
- You are not sure which payments count toward a 1099 and which do not
- You have taken over books where the vendor records were already incomplete
- You have had to correct a form after it went out
We are in Lorton, Virginia, and work with small businesses across Northern Virginia. Because the work happens in your cloud-based QuickBooks file, we can support clients anywhere in the country.
For contractors, landscapers, and other project-based businesses, we keep subcontractor records current as each bill is entered, so the totals are in place at year end.
Sound like your January?
How 1099 preparation services work
A personal consultation
Tell us who you pay outside payroll, how you pay them, and what your vendor records look like now. From that, we can usually give you a broad range on the call itself.
A review of your books
We review what you have now, so the plan we quote fits what is there.
Your plan and fee
You receive a clear scope and price before work begins.
Access
We help you grant accountant access to QuickBooks Online and, where available, read-only access to your business bank and credit card accounts so we can retrieve statements directly. If your financial institution does not offer that access, you can share statements through QuickBooks Online or a shared Google Drive folder.
Your vendor records
We review your vendor list with you, set up new vendors in QuickBooks Online as needed, and identify any missing W-9s.
Through the year
We record payments against each vendor as they are made, and at year end we prepare and file your forms where that is included in your plan.
What 1099 preparation includes
- W-9s collected from vendors when applicable
- Vendor records set up in QuickBooks Online and kept current
- Each payment recorded against that vendor’s own record as it is made
- Vendor totals reviewed at year end against current filing requirements, with any questions or missing information confirmed with you
- 1099s prepared and filed for you, where that service is included in your plan
- Vendor copies issued on the required schedule, where filing is included in your plan
Where you also pay employees, that is payroll, and the two are recorded separately so the totals do not overlap.
What this gives you
By January the information is already there, so the work is checking rather than collecting.
Where we file for you, your vendors get their forms without you assembling the details.
If a W-9 is missing, you know about it during the year rather than at the deadline.
How 1099 preparation is priced
1099 preparation is added to your bookkeeping plan rather than purchased on its own, so it is covered by your personalized monthly amount.
Your personalized plan outlines the work and level of support included. If your needs change, we discuss any adjustments with you before changing the scope or fee.
Your plan runs month to month, with no long-term commitment. A written service agreement outlines the scope, fees, responsibilities, and cancellation process, including any required notice.
Curious what this would cost as part of your plan?
What we need from you
Any W-9s we are unable to collect directly, and a word when you take on a new vendor.
Once access is set up, we retrieve bank and credit card statements directly where available. You provide receipts, supporting documents, and details about transactions that need clarification through QuickBooks Online or a shared Google Drive folder. We group questions where practical to make responding easier.
If a vendor is slow to return a W-9, we will raise it with you while there is still time to sort it out rather than bringing it up at the deadline.
Frequently asked questions
Which payments need a 1099?
It depends on how the vendor is set up and what the payment was for, and the thresholds are set by the IRS and can change. We review your vendor totals against the current filing requirements and confirm any questions or missing information with you.
What if a vendor will not give me a W-9?
Tell us, and we will note the missing W-9 and follow up as agreed with you. How to handle payments to that vendor from there is worth a conversation, and we would bring your tax preparer in where that helps.
Is this part of my income tax return?
No. 1099 preparation is separate from your income tax return. Ledger & Logic provides bookkeeping services and does not prepare or file income tax returns. With your permission, we work directly with your tax preparer on bookkeeping questions and adjustments.
Not seeing your question? Read the full FAQAsk Kris on a call
See where your vendor records stand.
Book a personal consultation. We’ll discuss your needs, provide a broad pricing range when possible, and explain the next steps toward a formal quote.