Small Business Payroll Services
Is payroll one more thing on your plate every pay period? Small business payroll services from Ledger & Logic support each pay period through your own payroll provider and record it in your books, so your team is paid on time, and the cost is there in your reports when you want it.
Payroll comes as part of an ongoing bookkeeping plan rather than on its own.
Your payroll, and who handles the taxes
We support your payroll through the payroll provider you already use and record each completed run in QuickBooks so wages, taxes and employer costs are posted to the right accounts.
Your payroll platform handles withholding, deposits, and payroll tax filings, and it’s built to meet those deadlines. We handle the bookkeeping and make sure every run is recorded properly.
If you are not sure how your payroll is set up right now, we will review it with you first.
Who payroll helps
You are in the right place if any of these are familiar:
- You are fitting payroll in around everything else you do
- Payroll goes out on time, and you would like to be sure it is recorded properly in QuickBooks
- Labor is one of your largest costs and you would like to see it clearly in your reports
- Your pay periods and your month end do not line up
- You are taking on your first employees
- You pay employees and subcontractors, and the two are treated differently
- Your payroll reports and your books have not always agreed
We are in Lorton, Virginia, and work with small businesses across Northern Virginia. Because the work happens in your cloud-based QuickBooks file, we can support clients anywhere in the country.
For contractors, landscapers, and other project-based businesses, we also allocate labor to the appropriate job, where job costing is included in your plan.
Sound like your setup?
How small business payroll services work
A personal consultation
Tell us about your team, your pay schedule, and the payroll provider you use. From that, we can usually give you a broad range on the call itself.
A review of your books
We review what you have now, so the plan we quote fits what is there.
Your plan and fee
You receive a clear scope and price before work begins.
Access
We help you grant accountant access to QuickBooks Online and, where available, read-only access to your business bank and credit card accounts so we can retrieve statements directly. If your financial institution does not offer that access, you can share statements through QuickBooks Online or a shared Google Drive folder. We will also agree the access we need with your payroll provider.
Your payroll setup
We look at how payroll is recorded in QuickBooks now, confirm your pay schedule, and agree together what we handle each period.
Each pay run
We support payroll according to the agreed scope and make sure each completed payroll run is properly recorded in QuickBooks.
What payroll includes
- Payroll support through the payroll provider you already use, based on the services included in your plan
- Each pay run recorded in QuickBooks, with wages, taxes and employer costs posted to the right accounts
- Your provider’s payroll reports reviewed against what is recorded in your books
- Wages allocated to the appropriate job, where job costing is included in your plan
- Employee payroll and contractor payments kept separate in your books, so contractor totals are available for 1099 preparation
- Labor cost visible in your monthly reports
What this gives you
Your profit and loss statement shows the full cost of your team, the employer side included, so labor is not a figure you have to work out separately.
If you bill by the job and job costing is part of your plan, that labor appears against the jobs it was worked on.
At the end of the year, your contractor totals are already in place for 1099 preparation.
How payroll is priced
Payroll is added to your bookkeeping plan rather than purchased on its own, so it is covered by your personalized monthly amount.
Your personalized plan outlines the work and level of support included. If your needs change, we discuss any adjustments with you before changing the scope or fee.
Your plan runs month to month, with no long-term commitment. A written service agreement outlines the scope, fees, responsibilities, and cancellation process, including any required notice.
Want an idea of what your plan would come to?
What we need from you
Less than you might think, once your payroll and your books are connected.
Once access is set up, we retrieve bank and credit card statements directly where available. You provide receipts, supporting documents, and details about transactions that need clarification through QuickBooks Online or a shared Google Drive folder. We group questions where practical to make responding easier.
If payroll processing is included in your plan, hours worked, new hires, and rate changes come from you, and we agree at the start when we need that information. If something in a pay period is out of the ordinary, tell us and we will work out together how it should be recorded rather than guessing.
Frequently asked questions
Do you file my payroll taxes?
Those go through your payroll platform, which handles the withholding, the deposits and the filings. We look after the bookkeeping side and make sure each pay run is recorded properly in QuickBooks.
Do I need to change payroll providers?
Not necessarily. We can generally work with your existing payroll provider, depending on the access and support it offers. If you are setting payroll up for the first time, we can talk through how it will connect to your books.
How are the people I pay as contractors handled?
Contractor payments are not payroll. We record them against each vendor as they are paid, so the totals are in place for 1099 preparation, which is also available as part of your plan.
Not seeing your question? Read the full FAQAsk Kris on a call
See how payroll would work in your books.
Book a personal consultation. We’ll discuss your needs, provide a broad pricing range when possible, and explain the next steps toward a formal quote.