Accounts Receivable Services for Small Businesses
Waiting on money you have already earned? Accounts receivable services from Ledger & Logic keep your invoices going out on time and what you are owed in front of you, without you having to keep track of who has paid and who has not.
Accounts receivable comes as part of an ongoing bookkeeping plan rather than on its own.
Invoicing, and how far the follow-up goes
Where invoicing is part of your plan, we prepare and send your invoices on the schedule you set. We record payments against the right invoice as they arrive and keep your accounts receivable aging in front of you, so you can see what is outstanding and how long it has been.
How far the follow-up goes is yours to decide, and we agree it at the start. Some owners want reminders and statements sent on a set schedule and nothing beyond that. Others would rather we continue following up on an invoice until it is settled. Either way, you tell us how you would like your customers treated, and we keep to it.
If something needs a different approach with a particular customer, tell us and we will handle it the way you ask.
Who accounts receivable helps
You are in the right place if any of these are familiar:
- You are waiting on invoices and would rather not be the one following up
- Your invoices go out later than you would like
- You could not say today, without looking, how much you are owed
- You would like to see which customers are consistently slow to pay
- You bill by the job and want to see what is outstanding against each one
- Your customers pay in different ways and the recording is not consistent
- You would like statements going out on a regular schedule
We are in Lorton, Virginia, and work with small businesses across Northern Virginia. Because the work happens in your cloud-based QuickBooks file, we can support clients anywhere in the country.
For contractors, landscapers, and other project-based businesses, we can also show what is outstanding against each job, where job costing is included in your plan.
Sound familiar?
How accounts receivable services work
A personal consultation
Tell us who you invoice, how you bill, and how you would like late payments handled. From that, we can usually give you a broad range on the call itself.
A review of your books
We review what you have now, so the plan we quote fits what is there.
Your plan and fee
You receive a clear scope and price before work begins, including how far the follow-up goes.
Access
We help you grant accountant access to QuickBooks Online and, where available, read-only access to your business bank and credit card accounts so we can retrieve statements directly. If your financial institution does not offer that access, you can share statements through QuickBooks Online or a shared Google Drive folder.
Your customer records
We review your customer list with you, set up new customers in QuickBooks Online as needed, and confirm the terms that apply to each one.
Each month
We send your invoices on the agreed schedule where that is part of your plan, record payments as they arrive, and your aging report comes with your monthly reports.
What accounts receivable includes
- Invoices prepared and sent on the schedule you set, where invoicing is included in your plan
- Payments recorded against the right invoice as they arrive
- Customer records set up in QuickBooks Online and kept current
- Statements and reminders sent on the schedule agreed with you, where that is included in your plan
- Follow-up on outstanding invoices to the extent agreed in your plan
- Amounts outstanding shown against each job, where job costing is included in your plan
- An accounts receivable aging report each month, so you can see what is outstanding and for how long
Paying your vendor bills is accounts payable, and we would be glad to talk through adding it to your plan.
What this gives you
You can see what you are owed and how long it has been outstanding, without opening QuickBooks to work it out.
Where we handle your invoicing, it keeps to its schedule without you having to think about it.
If a customer is falling further behind each month, we will discuss it with you that month.
How accounts receivable is priced
Accounts receivable is added to your bookkeeping plan rather than purchased on its own, so it is covered by your personalized monthly amount.
Your personalized plan outlines the work and level of support included. If your needs change, we discuss any adjustments with you before changing the scope or fee.
Your plan runs month to month, with no long-term commitment. A written service agreement outlines the scope, fees, responsibilities, and cancellation process, including any required notice.
Wondering what this would add to your plan?
What we need from you
Not much, once your invoicing is running through QuickBooks.
Once access is set up, we retrieve bank and credit card statements directly where available. You provide receipts, supporting documents, and details about transactions that need clarification through QuickBooks Online or a shared Google Drive folder. We group questions where practical to make responding easier.
What we do need is your terms, anything you have agreed separately with a particular customer, and a word from you when a situation should be handled differently. If a customer disputes an invoice, we bring it to you rather than pressing on.
Frequently asked questions
How far will you go to collect?
We follow up to the extent agreed in your plan, and no further. We agree that at the start and it can change later. If a customer disputes an invoice, or the situation needs a conversation rather than a reminder, we bring it back to you.
Do you handle the invoicing as well, or only what is outstanding?
Either. Some owners want us to prepare and send everything, and others invoice themselves and want us keeping track of what is owed. We can work out which of those suits you on the call.
How will my customers be contacted?
That is agreed with you at the start, along with the wording and the schedule. Your customers are your relationships, and we work the way you would.
Not seeing your question? Read the full FAQAsk Kris on a call
Talk it through with us.
Book a personal consultation. We’ll discuss your needs, provide a broad pricing range when possible, and explain the next steps toward a formal quote.